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Home Events Mission Partners Resources Home Day

Scheduling : Planning : Coordinating

Scheduling an event

Create list of local U.S. senators & representatives

• Include names, office addresses (both in Washington, D.C., and their local
  district offices), and phone numbers. Good resources include your local
  phonebook, the official House of Representatives and Senate Web sites
  at www.house.gov and www.senate.gov, and the Congressional Directory
  recently mailed by FAMA and FEMSA to member companies.
• Make sure you look at your entire county, not just your city.

Create a list of potential partners. Possible partners may include:

• The GAC's alliance partners, including NVFC, IAFC, and CFSI. NVFC and IAFC will send support letters to your local House and Senate representatives if you provide them with the names and your event information.
• Local fire departments.
• Local government officials, including mayors, city-council members, county administrators, and EMS directors.
• State and local economic development agencies and boards.

Establish a tentative event date and time

• You may want to call your local congressional representative’s office and
  check his/her calendar before determining the date. Ask your congressional
  office if they would like a venue to fulfill a specific need.
• If you are planning an event with other FAMA/FEMSA members, additional
  coordination is needed (see below).

Send letter(s) of invitation to senators, representatives, and “other”
interested parties. Invitations should be from all FAMA/FEMSA companies
that are participating in your local area

• We recommend that you mail the letters to both their Washington, D.C.,
  address and their local district office.
• Fax a copy of the invitation to the attention of the scheduler at their offices. Schedulers names can be found at www.house.gov and www.senate.gov.
• You may also want to e-mail the invitation to them. E-mail addresses can also
  be found at www.house.gov and www.senate.gov.

Schedule follow-up phone calls with the schedulers at your senator’s and
representative’s offices a couple of days after invitations are sent

Visit or talk to your congressional office for any ideas about what they
would like to see in a Home Day event

• Ask if they have any needs that this event could fulfill.

[an error occurred while processing this directive] Planning your event

Plan presentation activities based on your event’s time and venue

• Plant tour.
• Lunch, refreshments.
• Displays, “mini trade show”, storyboard, slide presentation.

Presentation of talking points and message (see attached legislative
priorities and message). Presentation could be done as:

• Brief speech.
• Presented on display board.
• Handout.

Presentation of company fact sheet showing:

• Type of equipment sold or manufactured
• Number of employees
• Number of years in business at that location
• Planned facility expansions
• Other local businesses supported (vendors)

Economic impact on community (property tax, monies spent by
employees, etc.)

• We suggest that you contact your local economic development council
  or chamber of commerce; they should be able to help you develop this
  information.

Handout materials

• Printout of FAMA/FEMSA 2009 priorities (see attached).
• “Ten Key Facts about the Fire Service and Industry”.
• Copy of your company’s most recent annual report or brochure.

Representation at the event

• Top management should be there. The message we are presenting is
  important and we need to make sure they understand this by the level of
  representation we have at the event.

Coordinating with other FAMA/FEMSA members

Create a list of local FAMA/FEMSA members in your area

See complete listing of FAMA/FEMSA members included with this package.

Contact the other local businesses to determine who wants to work
together on event

Suggest initial contact be between presidents to signify importance of event.